Financial Administrative Assistant

Position Overview

Shoals MPE is seeking a dependable and organized Financial Administrative Assistant to support our accounting and administrative operations. This position will assist with accounts payable, accounts receivable, payroll support, QuickBooks data entry, and general office administration.

The ideal candidate is detail-oriented, comfortable working with numbers, and able to keep records organized and up to date.

Key Responsibilities

• Assist with Accounts Receivable (AR), including invoicing and payment tracking

• Assist with Accounts Payable (AP), including entering vendor invoices and preparing payments

• Support payroll processing by reviewing timecards and maintaining employee records

• Enter and maintain information in QuickBooks

• Organize and maintain financial and project-related files

• Assist with billing and collections as needed

• Support the accounting team with data entry and administrative tasks

• Answer phones and assist with general office duties when needed

• Help maintain accurate records and documentation

Required Qualifications

• Basic experience with Accounts Receivable, Accounts Payable, or bookkeeping

• Experience with QuickBooks preferred

• Basic Microsoft Excel and Microsoft Office skills

• Strong organizational skills and attention to detail

• Ability to work independently and manage multiple tasks

• Professional communication skills

• Reliable attendance and strong work ethic

Preferred Qualifications

• Experience in an office, administrative, bookkeeping, or accounting support role

• Experience in construction, HVAC, plumbing, electrical, or service industries is a plus

• Familiarity with payroll processing is helpful but not required

• Experience with invoicing or billing is a plus but not required

What Success Looks Like

• Financial records are accurate and organized

• Vendor invoices and customer payments are processed on time

• Payroll information is entered accurately

• Documentation is easy to locate and maintain

• Daily administrative tasks are completed efficiently

Why Join Shoals MPE

• Stable, growing company with a strong reputation in North Alabama

• Supportive team environment

• Opportunity to learn and grow within the company

• Consistent, full-time work

Benefits

• Competitive pay based on experience

• Health Insurance

• Dental Insurance

• Paid Vacation Time

• 401(k) with Company Match after one year

• Training and development opportunities

How to Apply

Submit your resume and relevant experience for consideration. Candidates with backgrounds in office administration, bookkeeping, accounting support, payroll administration, or customer service are encouraged to apply.